R03-301 Requirements and Records

A. A licensee shall maintain personnel files for each qualified staff to include documentation that verifies the individual:

1. Is at least 18 years of age,

2. Maintains a current Kansas Department of Social and Rehabilitation Services Credentialed Alcohol and other Drug Abuse Counselor certificate by completing:

a. 40 CEUs of approved content, as stipulated in the Continuing Education Guidelines for Kansas SRS Credentialed Alcohol and other Drug Abuse Counselors, per 2 year renewal cycle of which 6 CEUs include:

1) Two hours in ethics, and

2) Two hours in confidentiality to include 42 CFR, Part 2, and,

3) Two hours in infectious disease to include basic HIV, AIDS, Tuberculosis, Hepatitis, and STI’s prevention and facts, or

b. CEU requirements as stipulated in the individual’s qualifying license or credential, as listed in R03-302 (A)(1) and (D)(1-3), and

c. Review with the counselor’s dated signature of the Kansas SRS Alcohol and other Drug Abuse Counselor Code of Ethics and

d. Completion of a basic information form as provided by the Department of Social and Rehabilitation Services for the purpose of data collection on those working in licensed substance abuse treatment centers.

1. Review personnel records and verify that they contain the requirements of R03-301 A for each qualified staff. Verify that qualified staff is age 18 years or older documented with a current drivers license or Kansas ID or certified birth certificate. 2. Review personnel records and verify current certificate or letter indicating current status of certification.

 

B. A licensee shall ensure the supervision of a counselor assistant is documented in a supervision log within 7 days after the supervisory session to include:

1. The date of the supervision,

2. The name, signature, professional credential, and job title of staff member receiving supervision,

3. The name, signature, professional credential, or job title of the individual providing supervision,

4. The duration of the supervision at a ratio of no less than:

a. 2 hours of one-to-one monthly supervision when the counselor assistant has provided 20 hours or more of alcohol and other drug treatment services in a month, or

b. 1 hour of one-to-one monthly supervision when the counselor assistant provides less than 20 hours of alcohol and other drug treatment services in a month.

5. A description of the topics that address the following:

a. A review of the counselor assistant’s work including client assessments, treatment plans, progress notes, and discharge summaries,

b. Discussion pertaining to the recognition of the unique treatment needs of the clients serviced by the counselor assistant, and

c. An evaluation by the counselor assistant as to the relevance of the supervision toward the professional development goals of the counselor assistant,

6. Identification of counselor assistant’s progress toward identified goals, and

7. Identification of any additional training that may enhance the counselor assistant’s skill and knowledge.

Review personnel records and verify that they contain the requirements of R03-301 B 1-7 for each counselor assistant. 4. Verify by reviewing work schedule/log/timesheet.

 

C. The scope of practice for a Kansas Department of Social and Rehabilitation Services Credentialed Alcohol and other Drug Abuse Counselor, Counselor Assistant, and Counselor-in-Training shall include:

1. Client screening, assessment, or evaluation and referral,

2. Treatment plan development with client input,

3. Case management services,

4. Individual, group, and family counseling,

5. Documentation of the client’s treatment progress in the clinical record,

6. Crisis intervention services,

7. Development and submission of official written documentation of treatment progress and recommendations for court related purposes,

8. Adherence to confidentiality requirements for client records and information,

9. Adherence to ethical standards of conduct as stipulated in the Kansas SRS Alcohol and other Drug Abuse Counselor Code of Ethics.

Review job descriptions and verify they contain required elements R03-301 C 1-9.