A. A licensee who transports clients shall develop, implement, and comply with written policies and procedures that include responding to emergencies and ensure:
1. Permission from a minor’s parent, guardian, or designated representative is obtained prior to transport, (if applicable) or
2. In the event of an emergency when permission cannot be obtained from the minor’s parent, guardian, or designated representative, documents in the client record within 24 hours the (if applicable):
a. Nature of the emergency,
b. Date and time of attempts made to obtain permission, and
c. Reason the permission was unable to be obtained,
3. A driver of any vehicle used to transport a client is required to be:
a. 18 years of age or older, and
b. In possession of a valid operator’s license,
4. The following is maintained for each vehicle owned or leased by the treatment program:
a. Accident and liability insurance,
b. Proof of insurance documentation in the vehicle and in the administrative offices,
c. Documentation that the vehicle receives regular maintenance inspections, and
d. A fire extinguisher and first aid kit.
5. A driver carries the name and telephone number of the individual to notify at the program in case of a medical or other emergency,
6. The number of clients to be transported in a vehicle is restricted to:
a. The number of safety restraints the vehicle contains, and
b. Age-appropriate safety restraints are utilized.
7. The driver of the vehicle is prohibited from use of tobacco products, cellular phones or mobile telephones, or eating while the vehicle is in motion,
8. The driver is prohibited from leaving a minor, who is a client, unattended in the vehicle at any time,
9. Vehicles used to transport clients are not identifiable as a vehicle belonging to a substance abuse treatment program,
10. Vehicles used to transport clients are equipped with properly working air conditioning and heating units, and
11. If a personal vehicle belonging to a staff member, volunteer, intern, or student is used to transport a client, the driver and owner of the vehicle shall provide documentation of current liability insurance.
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Review policy and procedure manual.
1. Verify signed permission slip in client records.
2. Verify documentation of emergency transportation in client’s file, if applicable.
3. Verify by cross checking approved drivers list and personnel files.
4. Review policy and procedure manual and verify each item of R03-504 a-d is located in each vehicle.
9. Verify vehicles used to transport clients are not identifiable.
10. Verify vehicles used to transport clients are equipped with properly working air conditioning and heating units.
11. Verify by cross checking drivers list with drivers list and employee files. |
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