KDADS Central Office Employee Policy Manual

This manual is being updated and will be released in stages.

SECTION			TOPIC
Directive Regarding Former SRS Policies, Procedures and Guidance
SECTION I			INTRODUCTION
	1.1		Message from the Secretary
	1.2		History of the KDADS

SECTION II			AGENCY MANAGEMENT
	2.1		Budget and Strategic Plan
	2.2		Delegation of Authority
	2.3		Contracts
	2.4		Policy Development
		A	Policy Management
		B	Policy Development & Maintenance
		C	Commission Internal Policies
		D	Commission External Policies

SECTION III			STANDARDS OF CONDUCT
	3.1		Discrimination/Harassment
		A	Americans With Disabilities Act (ADA)
		B	Equal Opportunity/Affirmative Action
		C	Sexual Harassment
		D	Complaints of Harassment/Discrimination
	3.2		Ethics
	3.3		Outside Employment/Conflict of Interest
	3.4		Political Activity
	3.5		Solicitations
	3.6		Disciplinary Action
	3.7		Grievance Procedure
	3.8		Employee Conduct
		A	Appropriate Dress
		B	Office Décor
		C	Privacy
		D	Smoking / Tobacco Products
		E	Workplace Violence
		F	Abuse, Neglect, or Exploitation
		G	Firearms and Other Lethal Weapons
		H	Criminal Acts
		I	Substance Abuse
		J	Workplace Relationships
		K	Sleeping on Duty
		L	Reserved
	3.9		Professional and Other License/Registration and Certification
	3.10		Reserved
	3.11		Employee Oath

SECTION IV			COMMUNICATION
	4.1		Confidentiality
		A	Reserved
		B	Reserved
		C	HIPAA
	4.2		References and Letters of Recommendation
	4.3		Media Contacts
		A	Social Media
	4.4		Legislative Inquiries
	4.5		Open Records Requests
	4.6		Subpoenas
	4.7		KDADS Website Policies and Guidelines
	4.8		Use of KDADS Computer Equipment, FAX Machines and Telephones
	4.9		Correspondence / Email
	4.10		Reserved
	4.11		KDADS Forms
	4.12		Telecommunication
		A	Reserved
		B	Reserved
		C	Reserved
		D	Language Line
		E	Cell Phones
		F	Reserved

SECTION V			EMERGENCIES
	5.1		Emergencies/Disaster Plan
		A	Disaster Plan - Long-Term
		B	Disasters/Emergencies - Immediate / Short-Term Response

SECTION IV			WORKPLACE PRACTICES
	6.1		Reserved
	6.2		Performance Review
	6.3		Service Awards

SECTION VII			TRAVEL
	7.1		Travel on Agency Business
	7.2		Reserved
	7.3		State Vehicles
	7.4		Vehicle Rental
	7.5		Non-state Employee Travel
	7.6		Proxy
	7.7		Employee Options for Travel Convenience

SECTION VIII			EMPLOYMENT POSITIONS
	8.1		Employment Opportunities
	8.2		Recruitment
	8.3		Nepotism
	8.4		Classified and Unclassified Positions
	8.5		Exempt and Non-exempt Positions
	8.6		Temporary Positions
	8.7		Interns
	8.8		Resignation
	8.9		Security Clearance (Background Checks)

SECTION IX			COMPENSATION
	9.1		Salary
	9.2		Paycheck Information
	9.3		Holiday Pay

SECTION X			EMPLOYEE WORK HOURS
	10.1		Attendance and Dependability
	10.2		Standard Work Week (Regular Work Schedule)
	10.3		No Call / No Show
	10.4		Re-arranged Time - Non-exempt
	10.5		Record and Report of Time Worked
	10.6		Overtime and Compensation Time
	10.7		Breaks and Lunch
	10.8		Reserved
	10.9		Flex Time

SECTION XI			EMPLOYEE BENEFITS - LEAVE
	11.1		Leave - General Information
	11.2		Discretionary Holiday
	11.3		Donor Leave
	11.4		Family and Medical Leave Act (FMLA)
	11.5		Funeral Leave
	11.6		Holidays
	11.7		Inclement Weather Leave
	11.8		Jury Duty
	11.9		Shared Leave
	11.10		Sick Leave
	11.11		Vacation Leave
	11.12		Voting Rights Leave
	11.13		Military Leave
	11.14		Domestic Violence Leave

SECTION XII			EMPLOYEE BENEFITS - OTHER
	12.1		Employee Health Insurance
	12.2		HealthQuest Program
	12.3		Worker's Compensation
	12.4		Infants-at-Work Program
		A	Lactation Room
	12.5		Work at Home

SECTION XIII			EDUCATION AND TRAINING
	13.1		New Employee Orientation
	13.2		Training and Continuing Education
	13.3		Professional Memberships

SECTION XIV			BUILDING MANAGEMENT
	14.1		Building Access (Employee ID badges/access card, guest badges, and keys)
		A	Building Access Hours
		B	Reserved
	14.2		Conference Rooms
	14.3		Kitchen Facilities

SECTION XV			OFFICE SERVICES
	15.1		Copying/Printing
	15.2		Inventory
	15.3		Reserved
	15.4		Office Supplies
	15.5		Purchases
	15.6		Mail Services
	15.7		Parking
	15.8		Records Retention

SECTION XVI			INFORMATION TECHNOLOGY
	16.1		Information Technology Security
		A	System Administration
		B	Passwords and Security Agreement
		C	Information Technology Equipment
	16.2		Reserved
	16.3		Tele and Web Conferencing
	16.4		Computer and Network Training
	16.5		Electronic Mail

SECTION XVII			OTHER ADMINISTRATION
	17.1		Bulletin Boards
	17.2		Community Service

SECTION XVIII			APPENDIX
	18.1		Glossary
	18.2		Acronyms
	18.3		Maps - Building; Parking
		A	State Buildings
		B	Capitol Complex
		C	Parking Lots/Spaces
		D	New England Building Floor Plan
	18.4		Links
		A	Kansas Administrative Regulations - State Personnel
		B	State Employee Travel
		C	KDADS Organization Chart
		D	KDADS Phone Directory
		E	Regulations
		F	Executive Orders
		F	Executive Directives
		G	Employee Self-Service Center

FORMS
			Concurrence Sheet for Policies and Regulations
		Word Format	KDADS Standard Policy Format
		DA-204	State of Kansas Employee's Oath

ACKNOWLEDGEMENTS
Employee Policy Manual Acknowledgement Information Privacy and Security Acknowledgement State of Kansas Substance Abuse Policy - Affirmation Form

KDADS Central Office Employee Policy Manual

TABLE OF CONTENTS