Hospital Employee Policy Manual TABLE OF CONTENTS

This manual is being updated and will be released in stages.

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SECTION			TOPIC
Directive Regarding Former SRS Policies, Procedures and Guidance
SECTION I			INTRODUCTION
	1.1		Message from the Secretary
	1.2		History of the KDADS
SECTION II			AGENCY MANAGEMENT
	2.1		Budget and Strategic Plan
	2.2		Reserved
	2.3		Contracts
	2.4		Policy Development
SECTION III			STANDARDS OF CONDUCT
	3.1		Discrimination/Harassment
		A	Americans With Disabilities Act (ADA)
		B	Equal Opportunity/Affirmative Action
		C	Sexual Harassment
		D	Complaints of Harassment/Discrimination
	3.2		Ethics
	3.3		Outside Employment/Conflict of Interest
	3.4		Political Activity
	3.5		Solicitations
	3.6		Disciplinary Action
	3.7		Grievance Procedure
	3.8		Employee Conduct
		A	Appropriate Dress
		B	Office Décor
		C	Privacy
		D	Smoking / Tobacco Products
		E	Workplace Violence
		F	Abuse, Neglect, or Exploitation
		G	Firearms
		H	Criminal Acts
		I	Substance Abuse
		J	Workplace Relationships
		K	Sleeping on Duty
		L	Reserved
	3.9		Professional and Other License/Registration and Certification
	3.10		Health Examinations
	3.11		Employee Oath
SECTION IV			COMMUNICATION
	4.1		Confidentiality
		A	Reserved
		B	Reserved
		C	HIPAA
	4.2		References and Letters of Recommendation
	4.3		Media Contacts
		A	Social Media
	4.4		Legislative Inquiries
	4.5		Open Records Requests
	4.6		Subpoenas
	4.7		KDADS Website Policies and Guidelines
	4.8		Use of Computer Equipment, Fax Machines and Telephones
	4.9		Correspondence / Email
	4.10		Reserved
	4.11		KDADS Forms
	4.12		Telecommunication
		A	Reserved
		B	Reserved
		C	Reserved
		D	Reserved
		E	Cell Phones
		F	Reserved
SECTION V			EMERGENCIES
	5.1		Emergencies/Disaster Plan
		A	Disaster Plan - Long-Term
		B	Disasters/Emergencies - Immediate / Short-Term Response
	5.2		Building Security
	5.3		Employee ID Badges and Keys
SECTION IV			WORKPLACE PRACTICES
	6.1		Accident or Injury at Work
	6.2		Performance Review
	6.3		Service Awards
SECTION VII			TRAVEL
	7.1		Travel on Agency Business
	7.2		Reserved
	7.3		State Vehicles
	7.4		Vehicle Rental
	7.5		Non-state Employee Travel
	7.6		Proxy
	7.7		Employee Options for Travel Convenience
SECTION VIII			EMPLOYMENT POSITIONS
	8.1		Employment Opportunities
	8.2		Recruitment
	8.3		Nepotism
	8.4		Classified and Unclassified Positions
	8.5		Exempt and Non-exempt Positions
	8.6		Temporary Positions
	8.7		Interns
	8.8		Resignation
	8.9		Security Clearance (Background Checks)
SECTION IX			COMPENSATION
	9.1		Salary
	9.2		Paycheck Information
	9.3		Holiday Pay
	9.4		Stand-by Pay
	9.5		Shift Differential Pay
	9.6		Call-In and Call-Back Pay
SECTION X			EMPLOYEE WORK HOURS
	10.1		Attendance and Dependability
	10.2		Standard Work Week (Regular Work Schedule)
	10.3		No Call/No Show
	10.4		Re-arranged Time - Non-exempt
	10.5		Record and Report of Time Worked
	10.6		Overtime and Compensation Time
	10.7		Breaks
	10.8		Daylight Savings Time
	10.9		Flex Time
SECTION XI			EMPLOYEE BENEFITS - LEAVE
	11.1		Leave - General Information
	11.2		Discretionary Holiday
	11.3		Donor Leave
	11.4		Family and Medical Leave Act (FMLA)
	11.5		Funeral Leave
	11.6		Holidays
	11.7		Inclement Weather Leave
	11.8		Jury Duty
	11.9		Shared Leave
	11.10		Sick Leave
	11.11		Vacation Leave
	11.12		Voting Rights Leave
	11.13		Military Leave
	11.14		Domestic Violence Leave
	11.15		Job Injury Leave
SECTION XII			EMPLOYEE BENEFITS - OTHER
	12.1		Employee Health Insurance
	12.2		HealthQuest Program
	12.3		Worker's Compensation
	12.4		Reserved
		A	Lactation Room
	12.5		Work at Home
SECTION XIII			EDUCATION AND TRAINING
	13.1		New Employee Orientation
	13.2		Training and Continuing Education
	13.3		Professional Memberships
SECTION XIV			BUILDING MANAGEMENT
	14.1		Building Access
	14.2		Conference Rooms
SECTION XV			OFFICE SERVICES
	15.1		Reserved
	15.2		Inventory
	15.3		Reserved
	15.4		Office Supplies
	15.5		Purchases
	15.6		Reserved
	15.7		Reserved
	15.8		Records Retention
SECTION XVI			INFORMATION TECHNOLOGY
	16.1		Security
		A	System Administration
		B	Password and Security Agreement
		C	IT Equipment
	16.2		Electronic Presentation IT Equipment
	16.3		Tele and Web Conferencing
	16.4		Computer and Network Training
SECTION XVII			OTHER ADMINISTRATION
	17.1		Bulletin Boards
	17.2		Community Service
	17.4		Reserved
SECTION XVIII			APPENDIX
	18.1		Glossary
	18.2		Acronyms
	18.3		Maps - Building; Parking
		A	Reserved
		B	Reserved
		C	Parking Lots/Spaces
		D	Reserved
	18.4		Links
		A	Kansas Administrative Regulations - State Personnel
		B	State Employee Travel
		C	KDADS Organization Chart
		D	KDADS Phone Directory
		E	Regulations
		F	Executive Orders
		F	Executive Directives
		G	Employee Self-Service Center
	Forms
		HR-012H	Regular Work Hours/Flex Time Request
		HR-016H	State Hospital Conditions of Employment Agreement
		DA-204	State of Kansas Employee's Oath
		HR-114H	KDADS’s State Hospital Application for Leave
ACKNOWLEDGEMENTS
Employee Policy Manual Acknowledgement Information Privacy and Security Acknowledgement State of Kansas Substance Abuse Policy - Affirmation Form